Audit finds city does not have a bidding policy to ensure taxpayers get the best deal for services and officials did not prepare complete annual budgets as required by state law or monitor budgets appropriately.
An audit of Edgar Springs, located in the Phelps County, found numerous problems with the city's accounting controls and procedures, as well as other operations of city government. State Auditor Nicole Galloway conducted the audit at the request of residents who submitted a petition to her office. The report gave a rating of "poor."
"Our audit of Edgar Springs found several significant concerns, including incomplete budgets and inaccurate financial statements," Auditor Galloway said. "These are serious issues that impact transparency for citizens on how their taxpayer dollars are used. City officials need to address and implement the recommendations in the audit in order to get on the right track."
The audit found city officials did not prepare complete annual budgets as required by state law or monitor budgets appropriately. City officials also did not prepare and maintain accurate financial statements and accounting records, resulting in errors on monthly financial statements. In addition, city officials did not publish complete and accurate financial statements or file accurate and timely financial reports with the State Auditor's Office, as required by state law.
The audit also found several concerns with accounting controls and procedures in the operation of the city's sewer system, including how rates are determined and how deposits, adjustments and delinquent accounts are handled. The city also needs to segregate accounting duties and improve receipting and depositing procedures to safeguard monies collected, and to improve procedures over disbursements.
In addition, the audit found the city does not have a bidding policy to ensure taxpayers get the best deal for services. For example, the city did not solicit bids or document the process for selecting a vendor that completed street and building repairs funded through federal grants and totaling more than $37,000.
The audit also found city officials did not always comply with the Sunshine Law. In March, after city hall was closed to the public due to COVID-19, the former Mayor directed the city clerk to only process and bill sewer payments. In June, the former Mayor resigned and the city clerk resumed responding to records request