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The Rolla Daily News - Rolla, MO
  • Commission approves budget amendments

  • Nobody from the public attended an open hearing held Dec. 19 regarding amendments to the 2013 Phelps County budget.
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  • Nobody from the public attended an open hearing held Dec. 19 regarding amendments to the 2013 Phelps County budget.
    All three commissioners unanimously approved the amendments with no discussion after the hearing.
    County officials will now begin the process of setting the 2014 budget.
    A preliminary hearing on that budget was held Dec. 26. Nobody from the public attended that hearing either. While some county officeholders and department heads were in the commission chambers for a monthly meeting at the time of the hearing, no comments regarding the 2014 budget were made.
    A breakdown of the amended revenues and expenses (excluding the net cash available for 2013) in the 2013 budget for the following funds is below:
    Road and bridge fund
    One of the biggest county funds that changed more than expected was the road and bridge fund because of flood damage.
    The budget for this fund stated that total revenues were predicted to be $2,693,956 and expected total expenditures for the budget year would be $2,909,843.
    Amended expenses due to flood damage and bridge repair, increased workers' compensation costs and reimbursable insurance costs caused expenditures for this fund to total $3,216,161.
    Amended revenues for the road and bridge fund due to additional motor vehicle funds received, sale of used equipment, miscellaneous reimbursements, health insurance reimbursements, interfund loans and funds received from the debt service fund transfer meant actual total revenues received for the year totaled $3,051,956.
    County general revenue fund
    County officials had budgeted a total of $4,654,404 in revenues for the county general revenue fund and $5,003,167 in total expenditures.
    Amended revenues approved were due to increased recorder's fees, circuit clerk miscellaneous fees, a 1 percent city tax collection fees for county revenue and the collector from taking over Newburg's tax collections and an alternate to detention. This made actual revenue brought in for this fund total $4,638,017.
    Expenses were amended for the county share of LAGERS (Local Government Employees Retirement System) for the Senior Companions and RSVP programs because payroll was moved from county revenue to their individual funds, increased workers' compensation costs, equipment for court reporters, prosecuting attorney's reimbursable salary costs, coroner's autopsy costs, county surveyor corner remonumentation costs, the public administrator's additional part-time employee and additional miscellaneous expenses, public defender's increased utility expenses, civil defense approved mileage expenses, increased insurance costs, increased floodplain administration costs because of the flood disaster, increased miscellaneous expenses, increased circuit prior year reimbursement and increased TIF sales tax reimbursement. These amendments made total expenditures for this fund end up being $4,987,298.
    Use tax fund
    The only amendments to the use tax fund were for expenses due to an interfund loan to the road department for flood damage. This caused budgeted expenses of $1,683 to actually total $201,683.
    Health department fund
    Page 2 of 3 - In the health department fund, county officials had budgeted $922,488 in expected revenues and $942,549 in expected expenditures for the year.
    The commissioners approved amended revenues due to increased charges for services and registrar funds, increased Medicaid money, CORE public health and bioterrorism funds and increased BCCCP (Breast and Cervical Cancer Control Program) program and emergency planning funds as well as miscellaneous reimbursements. Because of the amendments, revenues actually totaled $1,059,164.
    Expenses were amended due to increased costs for supplies and materials, computer expenses and various program expenses. This meant that total expenditures for this fund were actually $941,649.
    Community care clinic
    In the community care clinic fund, the only amendments were additional expenses due to increased contract labor costs and a revenue shortfall, however, the total expenditures remained the same at $109,750.
    Election services fund
    In the election services funds, only revenues were amended due to increased grant funding. Budgeted revenues were $58,743, but actual revenues totaled $68,643.
    Sheriff drug enforcement fund
    In the sheriff's drug enforcement fund, the commission approved amended expenses due to the interdiction salary being paid directly from the fund, increased equipment repair and maintenance and equipment and vehicle purchases as well as miscellaneous expenses. That changed the budgeted expenses from this fund from $333,000 to actual expenditures totaling $665,380.
    Revenues listed under the "other" category caused the budgeted revenues of $823,800 to actually be $855,800.
    Sheriff civil fees fund
    County officials had budgeted revenues for the sheriff civil fees fund to be $42,640 and expenditures to be $15,000.
    The commission approved amended revenues due to deputy salary supplement funds, making actual revenues total $64,640.
    Commissioners also approved amended expenditures due to increased fund expenses and the transfer of deputy salary supplement funds, which made expenses from this fund total $30,600 for the year.
    Sheriff revolving fund
    The budget approved at the beginning of the year shows revenues totaling $32,200 for the sheriff revolving fund and expenditures totaling $34,000.
    Amended revenues approved were due to an increase in concealed carry permits, which made revenues in this fund actually total $60,200.
    Expenses were amended due to the increased program expense, making expenditures in this fund actually total $54,900.
    Law enforcement sales tax fund
    The law enforcement sales tax fund showed that revenues for the year were expected to be $3,749,887 and expenditures were predicted to be $3,782,603.
    The commission approved amended revenues due to increased grant funding, making revenues actually total $4,170,621 for this fund.
    Expenditures were amended due to increased workers' compensation costs, increased overtime and grant salary, increased equipment repair and maintenance as well as increased building and grounds maintenance, making expenses for this fund end up being $3,949,123.
    Inmate prisoner detention security fund
    Page 3 of 3 - For the inmate prisoner detention security fund, the initial county budget showed revenues would total $10,150 and expenses would total $4,290.
    Because revenues were amended due to commissary funds, the revenues for this fund actually ended up totaling $20,150.
    Amended expenses due to increased equipment repair and maintenance as well as program expenses made expenses actually total $11,800.
    Law enforcement building maintenance fund
    For the law enforcement building maintenance fund, county officials had projected $940 in expected revenues and no expenses. Because revenues and expenditures had to be amended due to an insurance claim on damage to the HVAC (heating, ventilation and air conditioning) system at the jail, revenues actually ended up totaling $45,940, and expenditures ended up totaling $34,000.
    The county clerk also noted that various line item transfers were made within individual budgets.

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