The Rolla firm, Archer-Elgin Engineering Surveying and Architecture, has been selected by Phelps County Commissioners to develop engineering plans to replace a bridge west of Rolla that failed over the summer.
During the county commission's meeting Tuesday morning, commissioners met with Jenni Jones, a Missouri Department of Transportation (MoDOT) planning official, to discuss their next step in the process to obligate some of their federal Bridge Replacement Off-System (BRO) funds under an emergency situation to replace the County Road 7050 bridge.
The bridge located off County Road 7000, less than a mile south of Martin Springs Drive/South Outer Road, failed on July 12 and has been patched a few time since. The weight limit on the crossing also has be reduced to 3 tons since July.
Out of six consulting firms that submitted statements of qualifications, Archer-Elgin scored the highest. Each commissioner ranked the firms individually and then their scores were averaged.
Commissioners gave points to the firms based on their experience and technical competence, capacity and capability and past record of performance.
Other firms that submitted qualifications were Benton and Associates of Rolla; Allgeier, Martin and Associates Inc. of Rolla; Great River Associates of Springfield, Mo.; Volkert, Inc. of Jefferson City; and Shafer, Kline & Warren, Inc., of Lenexa, Kan.
Jones told the commission Tuesday that Benton and Associates could not be considered for this project because the company had not provided the appropriate updated financial information to MoDOT.
Jones directed the commission to notify Archer-Elgin that the firm had been selected and that commissioners can begin talking with Archer-Elgin representatives about proceeding with design work.
By using BRO funds under an emergency situation, commissioners hope that will allow the county to use its own forces for the construction portion of the project.
Construction of a replacement bridge over Little Beaver Creek is estimated at $200,000, according to MoDOT.
The commission's current BRO balance, according to Jones, is $285,854.74. She said the county's fiscal year 2014 allocation is expected to be around the same as the fiscal year 2013 allocation, which was $115,819.45. However, the 2014 fiscal year allocation has not been finalized yet.
Under the BRO system, counties can use a soft match, a credit earned by counties that can be used in lieu of the 20 percent local match on bridge projects.
The county's current soft match balance is $18,143.38. The county is waiting to receive more soft match credit from a bridge project on County Road 3610 near Boys & Girls Town of Missouri in St. James.
Because a new bridge is not likely to be built before this winter, there is a low-water crossing nearby off County Road 7000 that can be used in emergency situations. County Road 7050 serves about 17 residences.
In other business
Page 2 of 2 - Also at Tuesday's commission meeting, Mark Brookshire, county facilities manager, said a pair of windows has been replaced on the courthouse. He said modifications can be made in the window manufacturing process to make it easier on the trimwork involved in future installations. The cost for the pair of windows was $1,677, Brookshire said. He told commissioners that he will perform an updated inventory of other windows that are in dire need of replacement.
Work on caulking windows that are not in that bad of shape at the courthouse began Monday, but Brookshire requested that the rest of the windows, especially the ones on the second and third floors, be done by a contractor. Brookshire will write up bid specifications before the commission proceeds with the bid process.
Brookshire also informed the commission that he wants to solicit bids for HVAC (heating, ventilation, and air conditioning) controls for the courthouse, noting that funds were allocated for the work in this year's budget.