Approval of new office equipment took up most of Tuesday's Phelps County Commission meeting.
By a 2-0 vote, the commissioners approved a new five-year lease with Pitney Bowes for a new Connect+ 2000 mailing system and a DI425 Folder/Inserter with Optical Mark Reading (OMR).
District One Commissioner Larry Stratman and District Two Commissioner Gary Hicks approved the motion. Presiding Commissioner Randy Verkamp was absent from Tuesday's meeting.
The lease states that the county will pay $975 per month for the equipment, which Sarah Watts, Pitney Bowes representative, said would save the county $5,808 a year.
The county's lease for its current equipment expires Sept. 30.
Watts said the new mailing system will download updates from the U.S. Post Office when postage rates change. Users of the machine also can request maintenance directly from the machine.
Watts said it would take about two to three weeks for the new equipment to be delivered and installed.
The lease is part of a state contract, so it was noted that the county does not have to bid for this equipment.
Also at Tuesday's meeting, two bids were received and opened that the county sought for office supplies. Stratman and Hicks approved a motion to award the bids to both bidders — JLJ Enterprises and Triad Offices Supplies, both of Rolla, — as well as the state bid.
County Clerk Carol Bennett said by awarding the bid to all three, the bidders must stay competitive throughout the year when the county needs to order supplies.
Gas, diesel bids tabled
Bids for gas and diesel for the county highway and sheriff's departments also were opened at Tuesday's commission meeting but were tabled so county officials could ask questions and clarify the bids.
The bids received were as follows:
Four vendors submitted bids — 63 Fuel Stop, MotoMart, MFA Oil and Wallis Oil.
Wallis Oil's bid includes a 5-cent-per-gallon rebate. The company's bid also stated it would offer 3 cents off purchases with the Exxon/Mobil Fleet card, but Bennett was unsure if those two offers could be combined.
MotoMart bid a discount of 6 cents off per gallon.
MFA bid a discount of 6 cents off per gallon on E-85 and unleaded fuel and 5 cents off for diesel.
63 Fuel Stop submitted a bid of 4 cents off the posted price for gas and 7 cents off the posted price for diesel.
In other business
•In other business or discussion from Tuesday's commission meeting, it was noted that Phelps County officeholders will meet for a salary commission meeting at 8:30 a.m. Tuesday, Oct. 8, in the commission chambers. The salary commission normally meets in odd-numbered years.
At 9 a.m. the regular commission meeting will begin. The monthly officeholders meeting, normally scheduled for the fourth Thursday of each month, has been rescheduled to Oct. 8 since the commission is not meeting today, Sept. 26.
Page 2 of 2 - • Stratman and Hicks approved a motion for the county highway department to continue to use a leased grader for up to another month so that county road crews can catch up on work caused by the floods last month.
• A road near the county fairgrounds, north of the old race track, will be given the name County Road 5020 and a sign was to be placed this week. The road was deeded to the county in 1994 but was never given a road number.
• The commissioners received copies of the approved 2013 tax rates for all taxing districts in Phelps County.