Letters will be sent to individuals or groups who have adopted roads in Phelps County but have not cleaned them up in more than a year, county officials agreed earlier this week.

Letters will be sent to individuals or groups who have adopted roads in Phelps County but have not cleaned them up in more than a year, county officials agreed earlier this week.

During the Phelps County Commission meeting Tuesday morning, District One Commissioner Larry Stratman suggested sending the letters to see if those individuals or groups who have not been cleaning their roads are still interested in participating in the program.

The recommendation was made after Duane Gavisk, with the county’s Tough on Trash program, told commissioners that he has received calls from people who want to adopt roads that have not been cleaned up by those who already have adopted them.

“I’m getting a few that don’t even pick them up at all,” Gavisk said, adding that on one road, the person who adopted it has not cleaned it for three years. Instead, Gavisk said individuals in the community service program have cleaned that road.

“If somebody is putting their name on a sign and they’re not picking it (trash) up” and another group like community service is cleaning it up for them and not getting the credit, it’s not fair, said District Two Commissioner Gary Hicks.

When individuals or organizations adopt a road, they are asked to sign a contract for at least one year and to clean their section of road at least three times a year.

Gavisk said he estimates about 12 to 14 roads currently have been adopted through the county program.

Stratman said letters should be sent to all people or groups who have not cleaned their road in more than one year “instead of singling out people who may or may not have dirty roads.”

If a group or person is still interested, Stratman told Gavisk to let them know how he can assist them to ensure their roads get and stay clean.

Also during the commission meeting, Gavisk reported on the results of his cleanup work during the month of February through the Tough on Trash program.

Gavisk said 88 bags of trash were picked up last month, which is down from January’s collection of 176 bags. Gavisk said the decrease was because of the weather. Among the other disposed items found on county roads last month were 33 tires and three TVs that were picked up.

In total for February, Gavisk estimated 1.1 tons, including mattresses and chairs, were collected.

Gavisk reported about 2.1 tons of trash had been picked up in January.

To report litter on Phelps County roads or to adopt a road, people can call 573-465-1936.

In other business

• John Martinez, of DaZZee Integrations, of Branson, offered a free technology assessment to the county to determine if more efficiencies could be made. Martinez was directed to talk with Mark Brookshire, county facilities manager.

• The commission unanimously approved an intergovernmental cooperation agreement with the City of Rolla and Phelps County Emergency Services Board to purchase software and aerial photography imaging through a system called pictometry.

• The commission approved an emergency management performance grant for fiscal year 2013 in the same amount as last year. The federal and local matches are $9,070 each to pay for personnel, supplies and technology, such as phone and Internet fees.

• The commission approved the reappointments of Connie Chrisco and Michael Speak to the Phelps County SB-40 Board for the Developmentally Disabled. The appointment to the board of Frank Sulze, who replaced Lisa Nothaus, also was approved. It was noted that member Katherine Cook is retiring from the board after 20 years. Her spot on the board has not been replaced yet.

• The commission agreed to have Stratman and Presiding Commissioner Randy Verkamp serve as alternates on the Missouri Ozarks Community Action Inc. (MOCA) board.

• The commission unanimously approved expanding the public administrator’s budget to hire a worker in that office for 20 hours a week.

• Area resident Bill Dobkins asked the commission to consider adding security, such as metal detectors, to the front entrance of the county courthouse. Dobkins called it a “serious issue” and said he would hate to see something bad happen. He said he was especially concerned for the safety of court officials.