While only one bid each was received Thursday for two projects at the Phelps County Courthouse, commissioners took no action on the bids at their meeting.
Thursday morning was the deadline for vendors and contractors to submit bids for the projects — removing and replacing the outdoor concrete steps at the main entrance of the courthouse and removing and replacing about 12,000 square feet of carpeting inside the courthouse.
McCall’s Floormart, of Rolla, was the only vendor that submitted a bid for the carpeting work. The company’s bid of $36,110 includes materials and labor.
CSE Construction Co. Inc. was the only contractor to submit a bid for the concrete steps. The company’s bid was for $9,990.
District Two Commissioner Bud Dean initially made a motion to accept the carpeting bid, but later withdrew his motion after District Two Commissioner Larry Stratman expressed his concerns about spending money for new carpet when he is worried about upcoming health care costs for the county.
Stratman said he understands the payments for the carpet and health care costs come out of two separate accounts, but added, “I’m uncomfortable spending money on capital improvements until we open the health insurance bids.
“I’m not saying no to the project but to wait and see where we stand on the health insurance,” Stratman said. He asked how county employees would feel if they see new carpet being laid down when there is a possibility of the county facing higher health care costs.
Presiding Commissioner Randy Verkamp agreed to “wait and see” before awarding bids on the projects.
If awarded, both projects would be paid for out of the courthouse maintenance fund, Verkamp said last month.
Mark Brookshire, county facilities manager, said McCall’s bid came in over the budgeted amount of approximately $30,000 for carpeting.
New carpet would be placed in various offices in the courthouse, including one of the courtrooms, county clerk’s office, circuit clerk’s office and commission office among others.
Brookshire recommended ordering all of the materials for the carpet work before the end of the year so the carpet would match, but doing the installation work starting this year and into next year.
The new carpet would be installed in tiles, so that if a section of the carpeting gets stained or too worn, it can easily be replaced.
According to the advertisement for bids, work to replace the concrete steps is expected to be completed within 90 days of a bid being awarded.
Brookshire said the CSE bid “sounds reasonable,” but told commissioners that he wanted to do some more research before moving forward with awarding a bid to CSE.
In other business
Also at Tuesday’s meeting, Dean said that the commission will meet next Thursday, Nov. 15, with Missouri Department of Transportation (MoDOT) officials and the contractor, Brenneke Construction, Inc., on the new bridge being constructed on County Road 5240 over Beaver Creek.
Dean said the middle pier is too tall, but that girders have already been set on the piers. Dean said he wants the problem to be corrected.
“It’s unacceptable,” Dean said, adding that he believes whatever the solution is, there should be no cost to the county or MoDOT.
In addition, Walter Snelson, county road superintendent, told commissioners that he has contacted utility companies in preparation for demolishing a home at 404 West First Street.
The county purchased the home in 2011 and county officials plan to raze the home and possibly pave over the property for an additional parking lot.
Phelps County offices also will be closed Monday, Nov. 12, in observance of Veterans Day.